Super valuable email management tips and tools you can’t live without

GUEST POST: Eugene Feygin has a B.S. in Advertising from the University of Illinois at Urbana Champaign. As an SEO expert, he has published articles on the SEO trends and presented at multiple conferences on marketing research and tactics, user experience and social media management. He is the founder of digital marketing agency Raw SEO, and enjoys studying UX from both sides—as a user testing products and as a designer using the results to spur innovation.

Each and every day, 193.3 billion emails are sent around the world. More than half of those are business emails. The average person spends 28 percent of the workweek reading and responding to email, which equates to 13 hours a week. So what do we do about all this email dependence? Thankfully there are tools and strategies to cut down on inbox overload and get organized. Considering an estimated two-thirds of the emails in an average inbox are not important, regular inbox cleaning, archiving, and unsubscribing can do wonders. Project managers and instant messaging systems, including Slack, Pie, Rocket.Chat, and Team Tracker App, can all help workers collaborate without (or with fewer) emails. Check out the infographic below to learn how to cut down on your outgoing and incoming emails.

Set Yourself Up For Success This Year

A 6 step process to creating your own plan for success

During the end of a calendar year and at the beginning of a new one, I am frequently asked do I set goals and what does that look like? Well, it is not as simple as JUST setting goals for the year. For me, there is a lot more that goes into ending a year and beginning a new one. I believe it is about intentionality. I like to be deliberate in how I end and start a year. Why? Well, it gives me clarity and a vision forward…a path if you will.

So I thought it would be helpful to share the process I use for myself and my coaching clients. This way others can adopt it or at the very least use it as a guide to start their own practices. It really has worked well for me.  Over the last few years, I have set myself up for success with these steps.  In fact, each of my last 3 years has been better than the last and this has not happened by chance. When I look back I have been blown away by the goals I completed and how my life has changed in so many areas. To be honest, I didn’t complete every goal that I set each of these years (and that is okay).

Over the years I’ve tried different ways and I recognize that each individual is their own person and has their own way of doing things. So you’ll need to tweak this for yourself. Just use the following steps as a guide to help.

Each of the below steps is (or will be) its own blog post. Just click on the hyperlink and a new window will open.

4 Productivity Myths That Are Making You Less Productive

Don't fall for these productivity myths

Since France passed a law in May giving employees the right to ignore work-related phone calls and emails outside of office hours, productivity and work-life balance are the new buzzwords du jour.

The news has sparked debates over whether or not our ability to be productive is too often measured in hours worked instead of the quality and relevance of our work. Smartphones have made it all too easy for us to remain “plugged in” at work even during our off hours. However, it’s been shown time and again that being able to have genuine off time is essential to maintain a healthy approach to both work and life.

In our obsessive quest for productivity, many of us cling to certain concepts that trick us into believing we’re being more productive when, in fact, we’re not.

Check out these common productivity myths and make sure you haven’t fallen prey to one of them:

Multitasking Is Killing Your Productivity

How and why to stop multitasking

Multitasking was once touted as the productivity habit of champions. Answering phone calls while typing memos while scheduling meetings while Tweeting, “Liking” and posting may feel like you’re accomplishing many things all at once. You can do all your busy work along with the important tasks by balancing several devices and platforms at the same time. Multitasking seems like a natural evolution in response to the Information Age. Sure sounds like we’ve adapted to our busy lives.

Except that when you look at the actual results that multi-tasking produces, the picture starts to look pretty different.

In fact, there are studies that not only challenge the idea that multi-tasking is productive but suggest that it can be downright damaging not only to your productivity but to your neurons.

7 Habits of Highly Productive People

Incorporate these habits into your day

Maybe you feel frustrated because you work hard but you don’t seem to reach the level of success you desire. Or perhaps you’ve hit a plateau and aren’t sure how to push through to the next phase of your project. Maybe productivity has become an issue and you’re just not sure what’s the best way to focus your time and energy.

In times like these, it can be helpful to seek advice from those who have made it to the top of their industry. What are they doing that you’re not?

Take a look at some of these habits of successful people and see which ones you need to adopt:

Steal Some Of My Best Productivity Tips

These are 5 of the foundational tips I put into practice everyday

Are you looking for ways to be more productive? You’re not alone. Pretty much anyone who has a goal finds productivity to be a challenge. Finishing a project, starting a business, making more money, writing a novel, getting in shape, having more time for your family all require you to make constructive use of your waking hours.

Even writer Victor Hugo had to trick himself into writing his great novels Les Miserables and The Hunchback of Notre-Dame by asking his butler to hide his clothes so he couldn’t leave the house and was forced to stay home and write.

While this may not be an option for most of us (since we don’t have butlers and all!), there are ways in which we can enhance our productivity without resorting to such extremes.

Here are my top five favorite productivity hacks:

Dramatically Increase Your Focus and Productivity With A Tomato Timer

The Pomodoro Technique

I am constantly asked by friends and those I work with for productivity tips and tricks. The Pomodoro Technique is one of my favorite and most successful tips. Why? Because it is all about FOCUS.

I use the Pomodoro Technique on a daily basis to write blog posts, complete work projects, limit my time on email, and move my PhD work forward.

Everyone Needs a Vacation Every Now and Then

6 Reasons You MUST Take a Vacation NOW

I don’t know about you but every now and then I need a vacation…from work, from classes, housework, (insert any number of things here), etc. For some it’s the grind of the day-to-day and for others it’s just the time of year but everyone needs a vacation…even you. And below I’ll tell you why.

If you’re like me, you like..NO…LOVE vacations.

Jump Start Your Day With This One Simple Life Hack

BONUS - 3 benefits from doing it!

I am often asked by those I work with or coach. “How can I get more energy to become more productive?” Now there is no magic pill or bullet for this but there are some steps you can take. And this one simple life hack is something you have been told before, it’s available to you, you can do right now and it costs very little money if anything at all.


Drink water first thing in the morning and drink more of it throughout the day. I personally

Improve Your Productivity In 2 Minutes Or Less

Do you ever feel like you have way too much to do? Overwhelmed by so many little things you need to get done you can’t even think about the big tasks or get to the important stuff you need to do?

Well…embrace the 2 minute rule and you will find you feel more productive, less stressed, and have the time to get to what really matters!